10 Google Workspace Tips & Tricks You Probably Didn’t Know!

1. Use Gmail Like a Boss: Schedule Emails for Later

Ever wish you could send an email later—maybe early in the morning or during office hours?

You can! Just write your email, then:

• Click the little arrow next to the “Send” button

• Choose “Schedule send”

• Pick a time—done!

Real-life example:

You’re working late at night, but you don’t want your boss to think you’re a night owl. Schedule it for 9:00 AM tomorrow instead.

Neat, right? You’ve got this!

2. Make Google Calendar Your Personal Assistant

You already know you can add meetings to your Google Calendar. But did you know you can set working hours and appointment slots?

Here’s how:

• Open Google Calendar

• Click the gear icon → Settings

• Find “Working Hours & Location”

• Set your hours and days

This tells people when you’re available—no more surprise meetings at dinnertime!

You can also create appointment slots if people need to book time with you. It’s perfect for teachers, consultants, or anyone who needs to manage appointments.

3. Use Google Docs Offline (Yes, Really!)

Ever been somewhere with no internet and realized you can’t open your Google Docs?

No more worries. You can turn on Offline Mode!

How to turn it on:

• Open Google Docs
  

• Click the three lines (menu)
  

• Go to Settings → Turn on Offline

Now you can keep working, even when you’re offline. When your internet comes back, everything syncs up!

4. Smart Compose in Gmail Saves You Time

You know how your phone guesses what you’re going to type? Gmail does that too!

It’s called Smart Compose, and it finishes your sentences as you type.

To turn it on:

• Go to Gmail Settings → See all settings
  

• Under “General,” find Smart Compose
  

• Turn it on

You’ll see gray words pop up while you type. Just hit Tab to accept them. It’s like having a typing buddy helping you out!

5. Use Google Keep for Quick Notes and Reminders

Google Keep is like your sticky notes, but smarter.

What you can do:

• Write notes
  

• Add checklists
  

• Set reminders
  

• Color-code your ideas

You can even access it inside Google Docs by clicking “Keep” on the side panel. Perfect for jotting down ideas while writing.

6. Star Your Google Drive Files for Quick Access

Do you dig through folders every time to find that one important file?

Here’s an easy fix: Star it!

How:

• Right-click any file in Google Drive
  

• Click “Add to Starred”

Now it lives in your Starred folder, easy to find anytime.

Tip: Great for files you use every day, like your sales sheet or class notes.

7. Translate an Entire Google Doc (Yes, the Whole Thing)

Let’s say you need to read or share a document in a different language.

Google Docs can translate your file in seconds.

Try this:

• Open your Google Doc
  

• Click Tools → Translate document
  

• Pick a language, and hit “Translate”

   

Boom! A new copy of the doc appears—translated. Super helpful for work, school, or talking with clients who speak different languages.

8. Use Voice Typing in Google Docs

Typing too slow? Fingers tired?

Just speak your words, and Google Docs will type for you.

Here’s how:

• Open a Google Doc
  

• Click Tools → Voice typing
  
• Click the microphone icon and start talking

   

It’s great for writing fast, creating blog posts, or even just thinking out loud. Give it a try—you’ll be surprised!

9. Share Files with Expiration Dates

Need to share a file but don’t want someone to have access forever?

With Google Drive, you can set an expiration date on shared files.

Do this:

• Right-click the file → Share
  
  
• Add someone’s email
  
  
• Click the clock icon next to their name
  
  
• Set the expiration
  
  

This is handy for freelancers, students, or anyone who shares reports, resumes, or contracts.

10. Create Custom Email Templates in Gmail

Tired of typing the same email over and over?

You can save your messages as templates and reuse them anytime.

To turn it on:

• Go to Gmail Settings → Advanced
  
  
• Enable Templates
  
  
• Compose an email, then click the three dots in the corner
  

• Click “Templates → Save draft as template”
  
  

Now, whenever you need it, just pick the template and hit send. Easy!