Viewing and Managing Licenses in Google Workspace: Your Complete Guide

Managing Google Workspace licenses doesn’t have to be complicated. Think of it like handling your company’s digital keys – you want to know who has them, how they’re being used, and whether you’re paying the right price.

In this guide, we’ll walk you through everything you need to know about Google Workspace license management in Pakistan so you can keep your team productive, save money, and avoid unnecessary headaches.

What Are Google Workspace Licenses?

A Google Workspace license is basically a subscription that gives someone access to essential business tools like Gmail, Google Drive, Meet, and Calendar.

Each user in your organization needs their own license – it’s like a membership card. Without it, they can’t get in.

And here’s the good news: when you work with CreativeON, an official Google Workspace partner in Pakistan, you get these licenses at some of the best rates in the local market.

Getting to Your Google Admin Console

The Admin Console is your control center for managing everything in Google Workspace, including licenses.

To access it:

1. Go to admin.google.com.
   
   
2. Sign in with your administrator account (not your personal Gmail).
   
   
3. Make sure your account has admin privileges.
   
   

If you can’t get in, you may need your Super Admin to grant you access.

Where to View License Information in Google Workspace

You can view and manage licenses in three main spots inside the Admin Console.

1. Billing Page – Best for the Big Picture

• Go to Menu → Billing → Subscriptions.
  
  
• See all your Google Workspace plans and license counts.
  
  
• Check how many licenses you’ve purchased vs. how many are being used.
  
  

This is the best way to spot if you’re paying for unused licenses.

2. Users Page – Best for Multiple People

• Navigate to Menu → Directory → Users.
  
  
• See a list of all your users with their assigned licenses.
  
  
• Select multiple users and update their licenses at once.
  
  

Perfect for when you need to make changes for a team.

3. Individual User Pages – Best for One Person

• Go to Directory → Users.
  
  
• Search for the person you need.
  
  
• Open their profile and scroll to the Licenses section.
  
  

Great for assigning or removing licenses for a single employee.

License Types You Might See

Depending on your Google Workspace subscription in Pakistan, you’ll see different license options:

• Business Starter – Basic email + 30GB storage
  
  
• Business Standard – Enhanced features + 2TB storage
  
  
• Business Plus – Advanced security + 5TB storage
  
  
• Enterprise Plans – Unlimited storage + advanced controls
  
  

Additional licenses may include:

• Cloud Identity Free – For basic account management
  
  
• Google Voice – Business phone system integration
  
  
• Archive User – Keep data for past employees without paying for a full license
  
  

Assigning New Licenses

When you onboard a new employee, here’s how to assign licenses:

For One Person:

1. Go to Directory → Users.
   
   
2. Open their profile.
   
   
3. Scroll to Licenses.
   
   
4. Toggle on the services they need.
   
   
5. Click Save.
   
   

For Multiple People:

1. Select users in Directory → Users.
   
   
2. Click More → Assign licenses.
   
   
3. Pick the license type.
   
   
4. Confirm your changes.
   
   

At CreativeON, we help you choose the right license so you’re not overspending.

Removing Licenses When People Leave

When someone exits the company, you don’t want to keep paying for their license.

For One Person:

• Open their profile.
  
  
• Go to Licenses.
  
  
• Turn off the license toggle.
  
  
• Save your changes.
  
  

For Multiple People:

• Select users in the Users page.
  
  
• Click More → Remove licenses.
  
  
• Confirm your choice.
  
  

Important: Removing a license immediately cuts off Gmail, Drive, and other access. If you still need their data, convert them to an Archive User or Cloud Identity Free.

Smart License Management Tips

Here are some ways to make Google Workspace license management in Pakistan smooth and cost-effective:

• Do Monthly Check-Ups – Look for inactive accounts or unused licenses.
  
  
• Use Reports – Go to Reports → Apps Reports → Google Workspace to see who’s actually using tools.
  
  
• Set Automatic Assignment – Under Billing → License settings, auto-assign licenses for new hires.
  
  
• Use Groups for Efficiency – Assign licenses based on groups (e.g., Sales, HR) instead of individuals.
  
  
• Monitor License Thresholds – Set alerts when you’re running low on available licenses.
  
  

FAQ: Common License Issues