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Google Spaces

Google Spaces: Your Team’s New Communication Hub (Made Simple!)

Hey there! Let’s talk about workplace communication. Ever felt overwhelmed by endless emails, missed messages, or confusion about where to find important updates? You’re not alone. That’s why Google created Spaces—a tool designed to make team collaboration smoother, faster, and way less stressful.
At creativeON (a proud Google Workspace partner!), we help businesses like yours master tools like Google Spaces. Let’s break down what it is, why it matters, and how it can transform how your team works.

What Exactly Is Google Spaces?

Imagine a digital “room” where your team can chat, share files, assign tasks, and keep everything organized—all in one place. That’s Google Spaces! It’s part of Google Chat (which you’ll find in Gmail or as a standalone app) and is built for groups. Whether you’re planning a project, sharing company news, or just brainstorming ideas, Spaces keeps conversations focused and easy to track.

Here’s the basics:

  • Spaces are for groups, like your marketing team or a committee planning the next office party.
  • Direct Messages (DMs) are for quick 1:1 chats or tiny groups.

Think of Spaces as your team’s shared workspace. No more digging through emails or losing files in a crowded inbox!

Why Your Team Will Love Spaces
1
No More “Where’s That File?!” Moments
Ever wasted time searching for the latest version of a document? In Spaces, you can share files directly from Google Drive, and everyone always has access to the most up-to-date version. Need to assign tasks? Tag a teammate with “@” and watch their to-do list update instantly.
Example: The sales team uses a Space to store pitch decks, meeting notes, and client feedback. New members can jump in and find everything they need without asking around.
2
Announcements That Actually Get Read
Tired of important emails getting buried? Spaces lets managers post announcements right where the team is already working. Teammates can react with emojis (👍🚀) or ask questions in threads, so discussions stay organized.
Pro Tip: creativeON uses a “Company Updates” Space to share policy changes, event invites, and fun milestones like work anniversaries.
3
Less Chaos, More Focus
Regular group chats can get messy fast. Spaces solves this with threads—mini-conversations that keep side topics from cluttering the main chat. For example, if someone shares a design mockup, all feedback stays neatly tied to that message.
Real-Life Use: A project manager starts a thread to discuss budget adjustments. The finance team jumps in with spreadsheets, and the conversation stays separate from the main project timeline.
4
Works Where You Do
Spaces isn’t just another app to download. It’s built into Gmail and works on phones, tablets, or computers. Remote teammates, office staff, and even folks on the go can stay in the loop.
Fun Fact: A manufacturing company with 45,000 employees across 26 countries uses Spaces to share ideas and solve problems in real-time.

Setting Up Your First Space (It’s Easier Than You Think!)

Ready to try it? Here’s how to get started:

open google chat

Step 1: Open Google Chat

If you use Gmail, look for the Chat icon (💬) on the left sidebar. Click it, then select “Create a Space.”

click on space

Step 2: Customize Your Space

space name

  • Name it: “2024 Marketing Campaign” or “IT Help Desk” works!
  • Add members: Type names or emails—you can even add whole Google Groups.
  • Set access: Choose “Restricted” (invite-only) or “Open” (anyone in your organization can join).

Step 3: Start Collaborating!

  • Post a message: “Hey team! Let’s finalize the Q3 goals by Friday.”
  • Share a file: Attach a Google Doc, Sheet, or Slide right from Drive.
  • Assign tasks: “@Sarah, can you review the budget by tomorrow?”
Spaces vs. Email: Why It’s a Game-Changer
Email
VS
Google Spaces
Messages get buried
Conversations stay organized
Attachments get lost
Files live in the Space
No real-time updates
Chat instantly with the team
Hard to track decisions
Threads keep everything on-topic

Answers to Common Questions

Absolutely! Only people you invite can join a Space. For work or school accounts, admins can control who creates Spaces and how they’re shared.

Yes! creativeON has a “Fun Stuff” Space where we share pet photos, recipe ideas, and weekend plans. It’s a great way to build team spirit.

Tag them with “@” to send a notification. Managers can also see how many people have viewed a message.

Why creativeON Loves Google Spaces (And You Will Too!)

As a Google Workspace partner, we’ve seen firsthand how Spaces helps teams:

  • Saves time: No more switching between apps.
  • Reduces errors: Everyone has the same info.
  • Boosts morale: Teams feel more connected.

And because we’re an official reseller, we offer Google Workspace plans at lower rates than you’ll find elsewhere. (We pass the savings directly to you!)

Ready to Transform Your Team’s Communication?
Google Spaces isn’t just another tool—it’s a smarter way to work together. Start with one Space for your next project, and watch how quickly your team adapts.
Need help setting up? creativeON’s here for you! Contact us to learn about our discounted Google Workspace packages and training sessions.

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